Small Scale Projects


Economic co-operation and Development: Within its administrative district the Consulate General along with the German Federal Ministry supports and sponsors projects...

For many years the German Missions in developing countries have successfully been operating the programme Small Scale Projects – sometimes referred to as micro projects. The projects are funded by the Federal Foreign Office.

Small Scale Projects address the needs of the underprivileged parts of society, alongside the United Nations Sustainable Development Goals, with a clear focus on “Helping people to help themselves” and aiming at funding a substainable improvement of living conditions. The areas of activity are manifold: healthcare and sanitary equipment, income generation through education and vocational training, water supply, energy supply, food security, reconstructions after a natural disaster etc.
Small-scale Projects

The Consulate General in Mumbai has a dedicated budget set aside, with which it supports small-scale projects at grassroot levels. The Consulate General makes independent decisions regarding the allocation of funds and extends support to the developmental work of the short-listed projects within its jurisdiction (Maharashtra, Chhattisgarh, Gujarat, Goa, Madhya Pradesh, Union Territories of Damn and Giu, and Dadra and Nagar Haveli).
With these project funds, the German Consulate General supports local initiatives and helps to implement further facilities which cannot be realised by the organisation itself, due to lack of financial means. However, the funds for small scale projects are limited and not every project submitted can be taken into consideration.

Requirements and Procedures for applying for funds for a small-scale project:

  • The project partner (implementing agency) should be an experienced, qualified and reliable organization, preferably a non-government organization (NGO) registered under the Societies Registration Act. The organization must also be registered under the Foreign Contribution Regulation Act (FCRA), which was amended in September 2020.
  • Projects that have already started and projects that are co-financed by other donor organizations are not eligible for funding.
  • The project proposal has to be submitted in English language between 1st of October to 31st of January.
  • The project must be completely implemented by 31st December 2021.
  • The project partners are expected to make their own contributions towards a successful implementation of the projects (e.g. labour, overhead expenses like administration and travelling) and to ensure that follow-up costs can be met with own resources.
  • The application and supporting documents must be submitted in hardcopy. Additional transmission by e-mail will be helpful for smooth processing.
  • The project will be based on an Agreement between the Consulate (donor) and the implementing agency (recipient).
  • The decision for funding will be made around end of March 2021.

Documents to be submitted:

  • Duly completed application form
    ( can be downloaded here)

  • Brief introduction of your Organisation

  • Description of the project and the project Background

  • Target and objectives of the Project

  • An evaluation of its sustainability

  • Declaration that there is no foreign aid granted for the same Project

  • Requested assistance from the small scale projects fund

  • Detailed estimate of the costs alongwith a list of material and equipment to be

    purchased for the implementation of the project and quotations of the dealer or



  • Only one-time purchase of material and equipment up to a maximum amount of the equivalent of € 30.000 (roughly Rs. 2,65,000) can be financed. Recurrent expenditures such as salaries, rent payments, electricity or water bills, food, travel expenses, training Courses, school fees cannot be financed
  • The project has to be completed before November of each year
  • The project can only be started after approval by this Consulate General and the signing of an Agreement between the German Consulate General and the applicant
  • The grant will only be paid out in form of a cheque or demand draft on submitting the original bills
  • Only original bills dated later than the date of signing the agreement will be accepted for payment
  • In case of difficulties in obtaining an original bill from the dealers/manufacturers, the Agreement may be shown. It clearly states that payment will be effected by the German Consulate General.
  • Bills must be submitted by October 31st every year or the date mentioned in the agreement. However, earliest possible submission is requested.
  • Upon receipt of the cheque or demand draft, an acknowledgement of receipt should be sent to the Consulate General without delay
  • On completion of the project a final report supported with photographs will have to be sent to the Consulate General.
  • The project will be visited, upon completion, by a representative of the German Consulate General.

For further inquiries please contact ku-10@mumb.diplo.de

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