A

Personal details of the applicant

Name: Surname: Date of birth:

Passport number:

B

Required documents

(if not otherwise noted, submittal of copies of the original document are sufficient. Please note that the Visa Section does not return original documents if you do not provide a copy)

Please mark on the right column if you submitted the document / form or not!

YES

NO

1

Completely filled out and signed Schengen visa application form. Please use the VIDEX website to fill out the application online. Please ensure to print and submit all pages of the application form including the barcodes.

2

Signed declaration of True and Complete Information

3

Signed declaration of travel with valid medical insurance

Valid passport (issued within the last 10 years and with at least 3 months' validity after the scheduled return); passports with observations regarding the front data

page will not be accepted; passport must have at least two empty pages to affix visa

4

Copy of the biometric & address page of the passport

Min. 1 biometric passport picture (35x45mm white background, 70%-80% face coverage), not older than six months

5

Personal covering letter/ Proof of intended means of transport and itinerary

6

In all cases: Original signed covering letter from the company in India on company letterhead

including details of:

- name of traveler and

- passport number of traveler and

- purpose of trip and duration of stay and

- itinerary of the visit in brief

In all cases in addition to the covering letter of the company in India: Certificate of Incorporation of the Company and

GST Registration and

Supporting documents for participating in the Trade Fair/Exhibition: Exhibitors / Visitors Pass

Or

(for exhibitors only, please see the remarks concerning obligation of payment of the visa fees below):

Stand Confirmation and

Payment confirmation for stand allocation

9

If you have further appointments in the Schengen area: Signed invitation letter from the Schengen business partner on the company letterhead, mentioning purpose of travel and itinerary and personal data of the applicant

10

Detailed schedule of your business meetings (ONLY for stays over 30 days)

Proof of accommodation:

Hotel reservations, rental of holiday home or campus residence reservation or

If the applicant intends to stay with a family member or a friend: proof of sponsorship and/or private accommodation from the host, confirmation of the third person with signature, proof of address and copy of passport or German ID card

If the applicant is travelling to several Member States, proof of accommodation in each of the Member States.

Sponsor documentation - proof of financial means if trip is sponsored by a third party

a) if you are sponsored by an Indian resident

Sponsor letter with a passport copy of the sponsor and

Sponsor’s bank statements for the last 3 months stamped by the bank (If the pages are in continuation, kindly separate the pages; passbook copies are not accepted.) and

If sponsor is your spouse - marriage certificate or

If sponsor is your parent - birth certificate

b) if you are sponsored by a German/EU resident

Sponsor letter with a passport copy of the sponsor and copy of the German residence permit (if sponsor is residing in Germany and not a German Citizen) and

If provided: Verpflichtungserklärung (formal obligation letter) of your sponsor and

If sponsor is your spouse - marriage certificate or

If sponsor is your parent - birth certificate

c) if you are sponsored by a company in India in addition to point 7 & 8:

Acknowledgement of the company's ITR Returns for the last three years (latest first, for example, 2022-2020)

d) if you are sponsored by a company in Germany

Traveler documentation - proof of economic status of the applicant (also necessary if the trip is sponsored)

a) If you are employed:

Pay slips for the last three months and

employment contract and

Applicant’s bank statements for the last 3 months stamped by the bank (If the pages are in continuation, kindly separate the pages; passbook copies are not accepted.) and

Indian income tax return (ITR) acknowledgment for the last two assessment years

OR Form 16 (Certificate of Income Tax deducted at the source of salary)

b) If you are a company owner or self-employed:

certificate of registration of the company, including its goods and services tax (GST) registration number for companies based in India and

Indian income tax return (ITR) acknowledgment for the last two assessment years OR Form 16 (Certificate of Income Tax deducted at the source of salary) and

Applicant’s bank statements for the last 3 months stamped by the bank (If the pages are in continuation, kindly separate the pages; passbook copies are not accepted.)

c) If you are retired:

pension statements for the last three months and/or

proof of regular income generated by ownership of property or busines and

Applicant’s bank statements for the last 3 months stamped by the bank (If the pages are in continuation, kindly separate the pages; passbook copies are not accepted.)

d) if you are a student:

certificates of the establishment at which you are enrolled and

no objection certificate from School / University and

for university students: Applicant’s bank statements for the last 3 months stamped by the bank (If the pages are in continuation, kindly separate the pages; passbook copies are not accepted.)

e) if you are unemployed

14

Proof of civil status:

- if single: nothing else required

- if applicable Marriage certificate or

- if applicable Divorce decree/ custody decree or

- if applicable Birth certificate of children or

- if applicable Death certificate of spouse

15

Flight reservation

16

Overseas travel medical insurance that is valid for all Schengen countries and covers the entire duration of the Schengen trip as per your application, minimum coverage for medical expenses: EUR 30,000

Please note: German Missions accept Indian Travel Medical Insurances only from approved Indian Travel Insurance companies, you can find more information here:

https://india.diplo.de/in-en/service/-/1984578

C

Additional documents for applications of minor applicants

YES

NO

Application form and both declarations under 1)-3) have to be signed by both parents

Birth Certificate

Passport copy (biometric and address page) of the applicants mother

Passport copy (biometric and address page) of the applicants father

If one or both parents are not submitting the visa application with the child: copy of the visa of that parent

If only one parent submits the application:

· Proof of single custody of that parent either by submittal of the court ruling or submittal of the death certificate of the deceased parent

· Or (if both parents have shared custody) submittal of written and signed

authorization letter of the parent non-present with passport copy (biometric and address page)

D

Additional documents the applicant wants to submit (please note that VFS is not authorized to refuse acceptance of documents the applicant wants to submit but are not mentioned on the checklist)

E

Information about biometric data

Were the fingerprints of the applicant collected in the last 59 months for applying for a Schengen visa in India? If yes, please mention month and year of collection: Please note that fingerprints should be taken if the applicant submits his application in person even if the last submittal was within the last 59 months!

Was the applicant excused from giving fingerprints for biometrics? If so, please specify why!

F

Additional document if application is not submitted by the applicant directly

Signed authorization letter for the travel agent or the representative

Copy of passport of the person submitting the application

G

General remarks of the German mission for submittal of a Schengen visa application

Ø The German Missions reserve the right to ask for additional documents.

Ø Submission of the above-mentioned documents does not guarantee that a visa is granted.

Ø Submission of incomplete documentation may result in the rejection of an application. The visa section is not obliged to ask for submittal of documents already mentioned on this list before denying an application.

Ø Applications have to be submitted not earlier than six months before and not later than 15 working days before the intended date of travel.

Ø Applications are processed within 15 working days from the day of arrival at

please keep in mind that the visa application will need up to two working days to reach the visa section. Public holidays of the German missions as announced on our website will not count as working days.

Ø Please note that individual status inquiries cannot be answered within the standard processing time of 15 working days.

Ø A booked flight ticket does not result in a preferred processing of the application.

Ø All documents, forms and declarations have to be submitted either in German or English. All documents, forms and declarations not in German or English have to be submitted with proper German or English translation. Failing to provide proper translation will result in the document, form or declaration

H

Special remarks of the German mission for submittal of a Schengen visa application in the respective category

Ø The start date of an exhibition / trade fair does not result in a preferred processing of the application.

Ø The regular Schengen visa fees apply. Exhibitors may be exempted from the visa fee only if the individual exhibitor pass is provided together with the application. Later submittal of the exhibitor pass will not result in a reimbursement of the visa fee.

Holders of visitor passes are not exempted from the visa fees!

I

Declaration of the visa applicant (to be signed by the parent(s) submitting the application if applicant is a minor or by the representative at the VFS VAC on the

day of submittal)

I have taken note of the general and special remarks as mentioned under G and H on this checklist.

I have been informed that VFS Global does not have any influence on the decision about a visa application

I confirm that the VFS officer has noted all documents submitted by me and that I want the application in its present form to be forwarded to the German mission. I am aware that original documents not submitted with a copy will be kept by the visa section.

Date:

Name, Surname of the applicant or representative: Signature of the applicant or representative:

J

Confirmation of VFS on the day of submittal

Date of submittal: VFS VAC in

Application submitted: by the applicant / the parents as holders of the custody of minor applications / a representative with proper authorization (please cross what is not applicable)

I confirm that above this checklist has been filled out together with and signed in front of me by the applicant or his / her duly authorized representative at today’s appointment at the above VAC.

VFS Officer: ………………………………… Signature: ……………………….….