Vacancy Note

The Embassy of the Federal Republic of Germany in New Delhi

is looking for an

- Office Assistant for the Cultural and Science Department -

from 1^st June 2026

Full time, initially limited to one year with option to extend,

salary according to the Embassy’s current salary scheme

+ transport- and housing allowances

The Federal Foreign Office supports women in their professional careers and explicitly invites

female candidates to apply.

Job Description

• Providing mainly secretarial but also administrative and operational support to the Cultural Department and to the Science Department
• Managing office operations and coordinating events to ensure smooth execution of departmental activities
• Scheduling online and offline meetings, coordinating with relevant Indian and related cultural cooperation partners and ministries, maintaining calendars, and preparing program outlines
• Conducting research and compiling information for internal documentation
• Maintaining and updating databases
• Drafting and processing official documents
• Organizing, handling logistics, and coordinating events
• Ensuring proper documentation and record keeping
• General assistance/ miscellaneous tasks as needed and according to qualifications

Candidate Profile:

A successful candidate must:

• hold a university degree (bachelor, master) in administration, science, business administration, management
• have initial professional experience of at least 2 years, preferably in a comparable work environment
• have German Language certificates – minimum B1 Level (written, spoken & reading) from Goethe Institute, Max Mueller Bhavan, or an equivalent recognised institution; although B2 Level is highly preferred
• have excellent knowledge of English and Hindi (written and spoken)
• have good knowledge of the Indian government system and its administrative environment
• be familiar with digital collaboration tools (e.g. SharePoint, Teams, WebEx) and standard computer programs (Word, Excel, PowerPoint, Outlook)
• have strong interpersonal and communication skills

Personal requirements:

A successful candidate should:

• be friendly, open-minded, confident and have a positive appearance
• be team orientated, adaptable, reliable, resilient & efficient
• be able to work under pressure while maintaining quality and accuracy
• be cultural sensible and able to work in a multicultural environment

(Please address the interpersonal and other soft skills with supporting information)

Submission of Application

Application with

• a CV
• one recent photograph (passport size)
• a brief letter explaining eligibility and motivation for the position
• proof of qualifications
• proof of German and English language competence
• proof of current/prior employment
• 2 reference letters
• proof of identity

should be forwarded to the following address (not by email) by 30 April 2026:

Embassy of the Federal Republic of Germany

Mrs. Anja Cyriax, Deputy Head of Administration

“Application Office Assistant for the Cultural and Science Department”

6/50 G, Shanti Path, Chanakyapuri

New Delhi-110021.

Further Points:

• Only complete application will be considered
• Only applications that reach within the given deadline will be accepted
• Data protection rules according to Artikel 13 of EU-Datenschutz-Grundverordnung (DSGVO) apply
• The interviews will be held at the beginning of May 2026. Only short-listed candidates will be notified.

New Delhi, 15^th April 2026

Download the vacancy note as pdf.