1

Completely filled out and signed Schengen visa application form. Please use the VIDEX website to fill out the application online. Please ensure to print and submit all pages of the application form including the barcodes.

2

Signed declaration of True and Complete Information

3

Signed declaration of travel with valid medical insurance

4

Valid passport (issued within the last 10 years and with at least 3 months' validity after the scheduled return); passports with observations regarding the front data page will not be accepted; passport must have at least two empty pages to affix visa

5

Copy of the biometric & address page of the passport (DIN A4)

6

Min. 1 biometric passport picture (35x45mm white background, 70%-80% face coverage), not older than six months

7

Personal covering letter/ Proof of intended means of transport and itinerary

8

For international staff exchange or contracts for work and services: Approval of the Federal Employment Agency, kindly see remarks under H)

9

In all cases: Original signed covering letter from the company in India on company letterhead including details of:
- name of traveler and
- passport number of traveler and
- purpose of trip and
-duration of stay and
- itinerary of the visit in brief

10

In all cases in addition to the covering letter of the company in India: Certificate of Incorporation of the Company and GST Registration and Proof of Company Registration

11

Invitation letter from the business partner in German or English - What activities are planned - What is the business relationship between the inviting and sending company? (same group, inviting company is a supplier or sending company is a supplier, what exactly do the companies trade with each other (machines, equipment, merchandise)), etc.?

12

For consultancy services: a confirmation letter from the German client. - If the inviting company arranges for accommodation, they should confirm the same in their invitation letter. If the inviting company does so, you may leave out point 12 (proof of accommodation)

13

Detailed schedule of your business meetings (ONLY for stays over 30 days)

14

If you have further appointments in the Schengen area: Signed invitation letter from the Schengen business partner on the company letterhead, mentioning purpose of travel and itinerary and personal data of the applicant

15

Proof of accommodation: Hotel reservations, rental of holiday home or campus residence reservation or If the applicant intends to stay with a family member or a friend: proof of sponsorship and/or private accommodation from the host, confirmation of the third person with signature, proof of address and copy of passport or German ID card If the applicant is travelling to several Member States, proof of accommodation in each of the Member States.

16

Sponsor documentation - proof of financial means if trip is sponsored by a third party a) if you are sponsored by an Indian resident Sponsor letter with a passport copy of the sponsor and Sponsor’s bank statements for the last 3 months stamped by the bank (If the pages are in continuation, kindly separate the pages; passbook copies are not accepted.) and If sponsor is your spouse - marriage certificate or If sponsor is your parent - birth certificate b) if you are sponsored by a German/EU resident Sponsor letter with a passport copy of the sponsor and copy of the German residence permit (if sponsor is residing in Germany and not a German Citizen) and If provided: Verpflichtungserklärung (formal obligation letter) of your sponsor and If sponsor is your spouse - marriage certificate or If sponsor is your parent - birth certificate c) if you are sponsored by a company in India in addition to point 7 & 8: Acknowledgement of the company's ITR Returns for the last three years (latest first, for example, 2022-2020) d) if you are sponsored by a company in Germany Sponsor letter with a passport copy of the sponsor and copy of the German residence permit (if sponsor is residing in Germany and not a German Citizen)

17

Traveler documentation - proof of economic status of the applicant (also necessary if the trip is sponsored) a) If you are employed: Pay slips for the last three months and employment contract and employers’ statement on approval for holidays (Leave Sanction letter from applicant’s company) and Applicant’s bank statements for the last 3 months stamped by the bank (If the pages are in continuation, kindly separate the pages; passbook copies are not accepted.) and Indian income tax return (ITR) acknowledgment for the last two assessment years OR Form 16 (Certificate of Income Tax deducted at the source of salary) b) If you are a company owner or self-employed: certificate of registration of the company, including its goods and services tax (GST) registration number for companies based in India and Indian income tax return (ITR) acknowledgment for the last two assessment years OR Form 16 (Certificate of Income Tax deducted at the source of salary) and Applicant’s bank statements for the last 3 months stamped by the bank (If the pages are in continuation, kindly separate the pages; passbook copies are not accepted.) c) If you are retired: pension statements for the last three months and/or proof of regular income generated by ownership of property or busines and Applicant’s bank statements for the last 3 months stamped by the bank (If the pages are in continuation, kindly separate the pages; passbook copies are not accepted.) d) if you are a student: certificates of the establishment at which you are enrolled and no objection certificate from School / University and for university students: Applicant’s bank statements for the last 3 months stamped by the bank (If the pages are in continuation, kindly separate the pages; passbook copies are not accepted.) e) if you are unemployed Applicant’s bank statements for the last 3 months stamped by the bank (If the pages are in continuation, kindly separate the pages; passbook copies are not accepted.)