Checklist for a Sea Farer


Please make sure that you present all the documents applicable as per the checklist when taking your appointment at VFS Global/ the competent German Mission. Failure to do so may result in our inability to process your application and you having to book a new appointment.

• Valid passport (issued within the last 10 years and valid for at least another year as of date of visa application; passports with observations regarding name, date of birth, place of birth and sex cannot be accepted); passport must have at least two empty pages

• Application form, declaration form and contact information form duly filled & signed

• Personal covering letter explaining the exact purpose and duration of stay

• Additional questionnaire duly filled & signed

• Copy of the first and last page and all pages containing entry stamps/visas of your passport (A4 size copy)

• Guarantee letter from the principal or shipping agent in Germany:
Guarantee letter which confirms that the principal or shipping agent will assume liability in accordance with § 66 to 68 of the AufenthG for the full period of the visa validity
Has to mention a boarding date NOT earlier than 6 weeks after visa appointment
- Invitation letter from the employer
- Invitation letter has to explicitly mention the ship on which the applicant will start working

• Declaration from the employer that the ship will not be changed during the visa process or prior to arrival in Germany.

• Proof of Residence in India: Aadhaar Card or Ration card of the applicant covering the past 4 years or Voter’s ID

• Ship Register

• Employment Contract containing the following information:

- Compliance and guarantee of the minimum wage law in Germany

- Countries in which the work will take place

- Working Hours

- Off days and periods of rest

- Name of the ship

- Ships route /Sections of the river

Separate confirmation by the employer for every point not mentioned in the contract
• 2 passport pictures according to biometric specifications, not older than 6 months
• Health Insurance for the entire duration of the contract (travel health insurance not accepted)
• Visa fee

Please prepare two identical application sets consisting of copies of the above-mentioned documents. Please DO NOT staple any documents.
In case a document is not set up in German or English, it has to be submitted together with a notary attested English translation.
Submission of the above-mentioned documents does not guarantee that a visa will be granted. Submission of incomplete documentation or refusal to appear for a visa interview will delay your application and may result in the rejection of your application.
For further information please click here.

Donwload this page as pdf.

(updated July 2022)

Top of page