Employment – Seconded Staff including intra-corporate transfer ('Personalaustausch' and ICT card)


General information:

Under the European Union ICT scheme, businesses or undertakings established outside the EU may second managers, specialists and trainees to subsidiaries/ branches within the EU. The ICT Card is a non-permanent residence permit. In Germany, the maximum stay is limited to three years (managers and specialists) or one year in the case of trainees. Before you can apply for ICT-Card, you must have been employed by the company for six months at least.

Please find detailed information regarding ICT-Card here

Please find detailed information regarding Personalaustausch (seconded staff) in German here

Before filling out the application form and booking an appointment please prepare two identical sets of the following documentation for your visa and bring your original certificates as well as your original employment contract along. Please DO NOT staple any documents.

This is the required documentation:

  • valid passport (issued within the last 10 years and with at least 2 empty pages for visa)
  • application form, completed online with VIDEX - printed out twice and both forms duly signed by you
  • 3 current, identical passport photos according to biometric specifications (current = not older than 6 months)
  • Declaration for additional contact and legal representation information - completed and signed twice by you
  • 2 copies of your passport’s data page (A4 size copies)
  • Annexure for employment visa – two completed copies
  • Deputation letter from the Indian branch of your company
  • Confirmation letter from the German branch of your company
  • 'Declaration regarding a contract of employment' ('Erklärung zum Beschäftigungsverhältnis') - has to be filled and signed by the future employer. Original along with 2 copies need to be submitted.
  • Additional form B to the 'Declaration regarding a contract of employment“'(Zusatzblatt B) - to be completed and signed by the German branch of the company
  • For ICT cards: copies of relevant academic or vocational qualifications
  • If applicable: Pre-approval by the Federal Employment Agency
    Pre-approval by the Federal Employment Agency is not mandatory - it can however shorten the time to process your application significantly).
  • CV and job description (one page only)
  • Certificate about health insurance (Gesetzliche oder private Krankenversicherung) through your German employer valid from date of employment. Please note: If not already included in the compulsory health insurance a separate travel health insurance has to be presented for the time from arrival in Germany until beginning of employment. More information on travel health insurance can be found here
  • Visa fee

Please note that the German Missions reserve the right to ask for additional documents or the verification of certificates, for which additional fees would be charged.

Submission of the above-mentioned documents does not guarantee that a visa is granted.

Submission of incomplete documentation or refusal to appear for a visa interview may result in the rejection of your application.

Download this information as pdf.

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